What Workforce Software Actually Costs in the UAE, by Team Size

“How much is it per employee?” is the first question on almost every call, and a single number is a bad answer to it. Not because anyone is hiding anything, but because the question has an assumption inside it — that every employee costs the same — and for most UAE workforces that assumption is false.

This page gives the arithmetic in full: the rates, the totals for five team sizes, the blended per-person figure those totals actually work out to, and the four things that move a quote without the headcount moving. Every figure here is the published rate on the pricing page as of September 2026.

Why one rate cannot answer it

A fifty-person operation might have six people in an office who live in the system all day — approving leave, reading payslips, filing documents — and forty-four on sites who need to be checked in, rostered, paid and evidenced, and who will open an app roughly never.

Charging the same for both is the industry default and it is the reason non-desk businesses find this category expensive. AiyaHR splits every employee into one of two access types:

• Managed — a complete employee record, documents and expiry monitoring, attendance by kiosk, supervisor, import or restricted check-in, shifts, leave balance, payroll inclusion and reporting. Everything except a personal self-service portal.
• Connected — all of that, plus the employee’s own mobile and web access: personal GPS and face attendance, leave, claims, payslips, documents and announcements.

The rates, per employee per month and billed annually, are AED 3 and AED 6 on Core, AED 6 and AED 10 on Workforce, and AED 10 and AED 15 on Intelligence. Paid plans begin at ten combined employees, not ten of the more expensive kind.

What five team shapes actually pay, per year

These are annual totals. The first two rows are the same ten people, priced two ways, which is the clearest illustration of what the split does.

Ten people on Workforce cost AED 1,200 a year if all ten carry full self-service, and AED 816 if two of them do. Same product, same ten people, a third less — because eight of them never wanted a login.

The number worth comparing: blended per person, per month

Divide each total by the headcount and by twelve and you get the figure that is actually comparable to another vendor’s headline rate. It is more revealing than the totals:

Read down a column. From ten people to two hundred and fifty, the blended rate barely moves — a few fils either way, drifting down slightly as the managed share rises. Size is not what sets your rate. Your access mix is.

That is a useful thing to know before an evaluation, because it means you can work out roughly what you will pay before anyone quotes you. Count how many of your people genuinely need their own login. That ratio, not your headcount, is the number to bring to the conversation.

Four things that change the price and are not headcount

The per-employee rate is the largest line but not the only one. These four vary by plan and are the usual reason two quotes for the same team size look nothing alike:

1. Branches. One on Core, up to three on Workforce, up to ten on Intelligence, unlimited on Enterprise. A group operating under several legal entities usually finds this, not headcount, decides the plan.
2. Attendance locations. Two, three, ten and fifty respectively. A security firm with forty client sites is shopping for locations far more than it is shopping for seats.
3. HR and admin seats. One, two, three and five. These are the people who administer the system, and they are counted separately from the employees in it.
4. Add-ons. Anything outside the plan, priced on top. Worth listing explicitly during evaluation rather than discovering at renewal.

How to compare two quotes that look different

Most confusion in this category comes from comparing numbers that are not the same kind of number. Four questions make two quotes comparable:

• Monthly or annual? An annual-billed rate and a month-to-month rate are rarely the same figure. Put both on the same basis before subtracting.
• Does everyone count? Some products bill only employees who log in; some bill everyone in the database. For a workforce where most people do neither, that difference is the whole comparison.
• Where is the floor? A minimum expressed in expensive seats behaves very differently from one expressed in combined headcount.
• What sits outside the rate? Implementation, migration, integrations, support tiers and the four items above. Ask for the three-year total, not the monthly one.

Getting your own number

The examples above are shapes, not quotes. If your mix is not one of them — and it probably is not — the calculator on the pricing page takes your own managed and connected counts, branches, locations and add-ons and returns the annual figure directly. It uses exactly the rates published here.

Two closing cautions. Rates change, and the pricing page is the authority: if it disagrees with this article, it is right and this is stale. And a cheaper system that cannot evidence who was on site is not cheaper — it has just moved the cost somewhere it does not appear on an invoice.